Pomodoro Notion Template: Create A Productivity Tracker

Creating a Pomodoro Notion Template can significantly enhance your productivity by integrating the time management method of Pomodoro sessions into your daily workflow. The Pomodoro Technique, developed by Francesco Cirillo, is a time management method that breaks work into intervals, traditionally 25 minutes in length, separated by short breaks, about 5 minutes. After 4 Pomodoro intervals, a longer break is taken – about 30 minutes.

Rinse and repeat. For a detailed breakdown of how this time management tool works read my blog post about using a Pomodoro Timer.

Some benefits of using a Pomodoro timer are it helps maintain focus and keep distractions to a minimum, making it an ideal strategy for those with a busy schedule.

To begin crafting your Pomodoro Notion Template, you'll need a Notion account (choose the free account), and then open a new Notion page. This page will serve as the foundation for your minimal Pomodoro tracker. If you need help getting started with your Notion workspace, I have a How to Set Up your Notion account blog post that'll get you up and running.

Free Pomodoro Notion Template

Before I go any further if you're thinking to yourself “I would rather just do what I'm currently doing than use up any more of my precious time creating a template”, then I got you, girl! Read no further, just click on the link below to sign up for my premade Pomodoro Notion Template that you can start using right now.

If you're the type that likes to learn, has the time, and wants to build your own so that you can customize it more to your liking, then read on my friend.

Build A Pomodoro Notion Template

Here's a very brief guide to setting up your Pomodoro method template. I have also linked a YouTube video at the bottom that goes through all these steps in detail and you can follow along! Before I forget, Notion has an automatic save function, so you don't have to look for the little disk button (I always forget to mention that and have people ask).

Ok, let's get started.

1. Create Your Title and Structure

Let's start by naming your new Notion page something like “Pomodoro Notion Template”. You can add a cover image and a top icon if you'd like.

2. Insert A Pomodoro Widget

Next, insert 2 columns onto your page. In the first column, you're going to embed a link to your Pomodoro timer. I use Pomofocus for a free timer. It's already set to 25-minute intervals, but you can change settings by clicking on settings (the gear wheel).

You can also change the colour of the timer and the sound of the buzzer within the settings.

3. Determine Your Pomodoro Sessions

In the second column, create an inline database to track your Pomodoro sessions and your to-do list. Each row can represent a task, and columns can include “Task Name”, “Start Time”, “End Time”, “Pomodoro Sessions or Pomodoro Intervals” a “Completed or Done” checkbox column, and I'd add a “Notes” column so you can jot done related thoughts.

In the one that I created, I used little timer icons to note the number of Pomodoro intervals. You can set yours up any way you'd like.

4. Customize Your Template

Tailor your Pomodoro Notion Template to fit your personal use and preferences. Add colours, icons, or images to make it visually appealing and conducive to productivity.

Incorporate links to resources, and inspirational quotes, or even add a section for daily reflections.

5. Tasks

I prefer a table view, so I will discuss using only that view, but you can use a Kanban board, or other view, depending on your preference.

In your table, you are going to list your tasks for the day starting with your highest-priority tasks (most important tasks) at the top and continuing down the list to the lowest-priority tasks at the bottom. Each day you will do this.

6. Sit Down and Get Ready to Work

When you're ready to work, you'll determine what task you're on. Start the Pomodoro Timer and get to work until the buzzer goes off.

Video Tutorial

If you're the type that learns better by seeing how to create something, I got you again! I have created a short video walking through the steps of creating a Pomodoro Notion Template.

Getting The Most of Using the Pomodoro Method

Daily Plan of Action

At the beginning of each day, plan your Pomodoro sessions by assigning and prioritizing tasks and listing them from highest priority to lowest priority

Use this Pomodoro template to maintain focus on a single task during each session, increasing your productivity.

Breaks

After every 25-minute session, it's crucial to take a short, 5-minute break. If you want, you can create a section for “Breaks” where you can jot down break-time activities that help you recharge, such as stretching, a quick walk, or a meditation session.

Consider adding a longer break after every four Pomodoro sessions to prevent burnout.

Analyze the Effectiveness

Take some time at the end of the day to review if, in each session, you were able to stay focused, and if not, why? Were there distractions that you need to plan for like cell phones, family, pets, coworkers, etc? Remember you are aiming for minimal distractions so you can maintain your full attention span on the task(s) for the full 25-minute session.

Final Thoughts

There are a hundred different ways that you can customize your new Pomodoro Notion Template, but the main focus in having one is to be more productive. Be careful how many “extras” you add or instead of it enhancing productivity, it's detract from it as it'll be cumbersome to use.

Don't forget that if you have a master task list where you keep a running list of tasks and if any of them have due dates, you can set Notion reminders that will alert you that it's due. This is great feature!

I would love to know what you decided; did you create one using the video or post or did you grab a copy and customize it? Head on over to the Facebook group of like-minded business women and show a snapshot of what you created.