Flay lay of a computer desk with a keyboard and a green plant. The words "DOES NOTION SAVE AUTOMATICALLY" are written across the middle and the Notion logo is below. There are pink squiggles on the bottom left and right

Does Notion Save Automatically? Notion’s Auto-Save Feature

If you're a Notion user, you might be asking yourself: “Does the platform save your work automatically?” After all, losing hours of work because you forgot to hit save would be a frustrating experience. The good news is that Notion does indeed save your work automatically, so you don't have to worry about potential data loss.

Notion's automatic save feature works by continuously saving your changes to the cloud in real time. This means that every time you make a change to your Notion workspace, content, pages, or Notion database, it's automatically saved to the cloud, assuming you have a stable internet connection, without you having to do anything. This is a huge advantage over traditional desktop applications that require you to manually save your work every few minutes.

Does Notion Save Automatically

Yup! You are in luck. Notion's auto-save is similar to platforms like Google Drive where your stuff is just automatically saved, you don't have to do anything or even think about it.

Of course, first things first, you're going to need a Notion account (choose the free one) and then do the basic setup. If you want you can also customize background colours and center text.

An advertisement for a 'Free Notion Goal Planner & Task Tracker Template', which includes a visual of a tablet displaying the template with sections for SMART goals and task organization. The image also features a prominent 'Free' starburst icon and text that encourages users to easily record and align their tasks with their SMART goals. The 'Made for Notion' badge at the bottom signals compatibility with the Notion ecosystem, against a stylish background with a blend of neutral and green tones.

Achieve your business goals with this Notion Template!

How Notion Saves Your Work

Notion saves your work automatically, with software that uses a real-time sync feature that saves your work as you type, and you can access it from any device with an internet connection.

Instead of platforms like older versions of Excel (the new ones you have online capability), where your content is saved directly on your device, Notion uses cloud storage to save your data. This means that your work is saved on Notion's servers instead of your local device.

Using Cloud storage offers several benefits, including automatic backups, easy access to your data from anywhere in the world, and not using up all your device memory with your content.

Collaborative Workspaces and Permissions

Notion makes it easy to collaborate with others on a project. You can invite team members to join your workspace, and you can set permissions to control who has access to your data. Notion also has a version history feature that allows you to see who made changes to a document and when. You can even tag other people and set reminders for them in Notion (that alert them)!

Several people can be working on shared documents or databases at the same time without worrying about messing up each other's work as you can see the changes each person is making in real time. Pretty cool, hey!

A social media announcement graphic stating "We're on Facebook!" with an illustration of a laptop displaying a Facebook page for 'Organize Your Online Biz: Digital Productivity for Women Entrepreneurs'. The graphic has a warm-toned brush stroke background and features a vertical row of Facebook reaction icons (hearts) on the left, with the Facebook 'like' icon on the right. Below the laptop is the URL organizeyouronlinebiz.com, inviting viewers to visit the website for more information

Restoring Older Versions or Undoing Changes

One con of having automatic saving is that you could accidentally make a change that you don't want, and then poof, it's saved. If you have ever used Microsoft Word or Excel, you'll remember that it had the undo (back-arrow) option which allows you to undo the most recent changes.

Notion also can view edit history and restore an older version of your work from there. Your edit history is only stored for 7 days on the free plan, 30 days on the Plus Plan, 90 days on the Business Plan, and unlimited days on the Enterprise Plan.

image of a Notion page with a Quotes section, the date, and calendar widget. On the right hand side the 3 dot menu is open with the Undo, View Edit History, and Show Deleted Pages are circled red.
image of a Notion page with the 3-dot menu showing the “Undo”, “View Edit History”, and “Show Deleted Pages”

Manual Backups and Export Options

In addition to automatic backups, Notion also allows you to create manual backups of your data. You can export your data in a .zip file, which contains all of your pages, databases, and files. This is useful if you want to create a backup of your data or if you want to move your data to another platform.

Notion also allows you to export a single page or database as PDFs, CSVs, or HTML files. This is useful if you want to share your data with someone who doesn't use Notion or if you want to create a physical backup of your data.

Troubleshooting and Best Practices

Recovering Data and Restoring Pages

If you accidentally delete a page or lose data, don't panic. Notion has a built-in “Trash” feature that allows you to recover deleted pages and data. Simply navigate to the “Trash” section in the sidebar and find the page or data you want to restore. Click on the three dots next to the item and select “Restore” to bring it back to its original location.

If you need to restore a page that has been permanently deleted from the trash, you can contact Notion support for assistance. It's important to note that Notion only keeps deleted pages in the trash for 30 days, so it's best to act quickly if you need to recover something.

An advertisement for a FREE Pomodoro Timer in Notion

Increase your productivity with this Notion Template!

Get it for FREE!

Using Notion While Offline

You can also use Notion offline, but you need to be careful not to lose your changes before you're back within an internet service. This allows you to access your pages even when you don't have an internet connection.

The key to this function is to open the page you want to edit while still connected to a stable internet connection. You can then go offline. After you make changes, make sure that you keep that page open. Once you get an internet connection again, your changes should sync.

Final Thoughts

Notion's ability to save without you having to do it is a great feature! Notion has even taken into consideration that we all make mistakes and has ways for us to recoup data that we accidentally delete or change our mind about.

You can also use Notion online although I would say that's a little bit like playing with fire – you need to make sure you don't close that window!

What's next? Have you tried the Notion Calendar App yet? It's a great addition and it works with Google Calendar!

Join the Facebook group for more organizing, documentation, and productivity tips – including Notion!

Creator and CEO of Organize Your Online Biz, Lindsay Trca

Hi, I'm Lindsay!

A blogger dedicated to empowering women entrepreneurs in the online business world. With over 15 years of experience in process documentation and SOP creation, I specialize in streamlining workflows, organizing workspaces, and optimizing digital tools for maximum efficiency. Join me as we transform your business operations with practical insights and budget-friendly solutions.

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *