5 CustomGPTs for Business: Organize Your Online Business in 2025

If you run an online business, you already know how easy it is for things to get disorganized fast. Between managing emails, launching products, and keeping up with content, it can feel like you’re always playing catch-up. That’s where CustomGPTs can help. They’re a simple way to get back some time and bring more order to your business without adding extra stress.

Today, I’ll walk you through what a Custom GPT actually is, why it matters for your business, and five specific types of GPTs that you can start using to stay more organized in 2025.

What is a CustomGPT?

A CustomGPT is basically a personalized version of ChatGPT that’s trained to follow your instructions, tone, or style. Instead of starting from scratch every time you need help, you can set up a GPT that already knows how you like to work.

You don’t need to be technical to use them. Platforms like ChatGPT make it easy to build one with a simple setup process—no coding or forms required, just a few guided steps.. You tell the GPT what kind of tasks it should help with, what style you want it to write in, and any preferences you have. After that, it behaves more like a personal assistant for your specific needs.

Think of it like setting up a shortcut: instead of explaining yourself over and over, your CustomGPT already gets it.

Why is it Important for Online Businesses?

When you run an online business, your time gets pulled in a lot of directions. You have marketing, content, admin work, product creation — and all of it needs attention. The problem is, a lot of that work is repetitive.

CustomGPTs help by taking care of some of the heavy lifting for you. They can give you drafts, templates, checklists, or ideas in minutes, instead of you spending hours figuring things out yourself.

In 2025, staying organized is going to be even more important. With more competition and more automation happening everywhere, the businesses that stay streamlined are the ones that are going to grow faster (and with less burnout).

CustomGPTs won’t replace you. But they can absolutely help you stay on top of your business without adding more hours to your day.

My mentor, Sadie Smiley, has a great blog post about how to create your very own CustomGPT in 15 minutes or less.

5 GPTs for Business Organization

Here are five CustomGPTs you can create or use that will make a real difference in organizing your business:

1. SOP and Workflows

One of the best ways to stay organized is by having clear Standard Operating Procedures (SOPs) and workflows. A CustomGPT can help you write SOPs for things like onboarding new clients, publishing blog posts, or setting up product launches.

Instead of staring at a blank document, your GPT can walk you through the key steps you should include, suggest best practices, and even give examples. You can also use it to update your workflows as your business grows.

Having solid SOPs means you don't waste time reinventing the wheel every time you do a task — and if you ever hire help, they’ll have clear instructions to follow.

If you're apart of EBB membership, there's one already built for you to use!

If you're not in the membership, here's a free CustomGPT for SOPs called SOP Architect (coming soon) that will build you simple SOP checklists.

2. Time and Task Management

Managing your time is just as important as managing your business as it helps you become more productive but not spend more time. A Time and Task Management GPT can help you plan your weeks better by suggesting time-blocking layouts, creating task lists based on your goals, and even helping you prioritize what needs to get done first.

You can ask it to help you do a time audit (you can grab a free Google Sheets Time Audit below) — basically figuring out where you’re spending your hours and what’s eating up your day. Once you see it all laid out, it’s easier to adjust and make better plans.

When your days are structured well, everything else in your business runs smoother too.

3. Products and Content Creation

Keeping up with new product ideas and regular content can feel overwhelming. A Products and Content Creation GPT can help you come up with ideas, organize them into calendars, and even help you outline things like new courses, printables, templates, or blog posts.

You don’t have to worry about forgetting an idea or wasting time brainstorming. You can ask your GPT things like, “Give me 10 blog post ideas for people organizing their business” or “Help me outline a 3-module course on time management for beginners.”

It’s like having a brainstorming buddy that’s ready whenever you are.

4. Sales Copy and Marketing

Selling your products or services is a big part of running a business, but writing sales copy isn’t always easy. A Sales Copy and Marketing GPT can help you draft things like sales pages, opt-in page headlines, product descriptions, and short marketing posts for social media.

You can have your GPT explain the structure of a good sales page, suggest headlines based on your topic, or help you outline a short promo series for a launch.

It doesn't have to sound robotic or “salesy” — you can customize your GPT to match your own tone so the copy still feels like you.

5. Email and Social Media

Keeping up with emails and social media is almost a full-time job by itself. An Email Marketing and Social Media GPT can help you brainstorm and draft welcome sequences, weekly newsletters, promo emails, and short social posts that keep your audience engaged.

Instead of spending hours staring at a blank screen wondering what to write, you can ask your GPT to give you a rough draft or even just bullet points to start from.

It’s still your voice and your ideas — you’re just not starting from scratch every single time.

Frequently Asked Questions: Using CustomGPTs to Organize Your Online Business

What exactly is a CustomGPT, and how is it different from regular ChatGPT?

A CustomGPT is a personalized version of ChatGPT tailored to your specific business needs. You set preferences like tone, tasks, and style—so it works like a custom assistant that already understands how you operate, saving you from explaining things over and over.

Do I need tech skills to create a CustomGPT?

Not at all. Creating one involves a simple setup process—no coding or forms required. You’ll be guided through a few prompts where you tell it what you want it to help with, and then it’s ready to go.

What can I actually use a CustomGPT for in my business?

You can create GPTs for a variety of tasks, including writing SOPs, planning content, managing tasks, drafting emails, and even creating sales pages. Lindsay recommends five types for business organization: SOPs, time management, content creation, marketing copy, and email/social media.

Is this just another tool I’ll forget to use?

Only if you set it up and never revisit it. But when used intentionally, a CustomGPT can become part of your daily workflow—helping with repetitive tasks, organizing ideas, and saving time. Think of it as your behind-the-scenes support system for getting more done without more stress.

Recap

Organizing your online business doesn’t have to mean making things more complicated. Setting up a few CustomGPTs can help you stay focused on what matters without feeling like you're always behind.

Here’s a quick look back at the 5 CustomGPTs that can help:

• SOP and Workflow GPT to streamline your processes
• Time and Task Management GPT to organize your schedule
• Products and Content Creation GPT to keep ideas flowing
• Sales Copy and Marketing GPT to make selling easier
• Email and Social Media GPT to stay consistent without the stress

If you’ve ever wished you had a second set of hands in your business, this is about as close as it gets. Setting up just one or two of these GPTs can save you hours every week — and help you build a business that feels a lot more organized in 2025.