A snapshot of a calendar in Notion for January 2024, showing a well-organized weekly layout with different events such as 'Monday Clean-up,' 'Pickup Matthew,' and 'Sofia's Email Marketing' in color-coded blocks indicating personal and work-related tasks.

Notion Calendar App: 10 Best Features of the New Notion App

It finally happened! The moment all Notion users have been waiting for <insert drumroll>, Notion has released its new calendar app (January 2024), which allows you to integrate all your databases and notes in notion, into your calendar.

The Notion Calendar is an updated version of the Cron app that Notion acquired back in 2022, so if you've used that app before, you basically know how to use Notion's Calendar app.

What is the Notion Calendar App

The Notion Calendar app is a separate app (not an added-on feature to Notion) that allows you to integrate Notion databases and your Google Calendar all in one. Amazing and so welcoming!

Recall the old calendar in Notion that allowed you to create a calendar view in your database but you couldn't see the times each task (for example) was occurring.

To get started, go to the Notion Calendar website and download the app there for free. If you are new to Notion, get your Notion account here, and then set up your account.

Note that Notion Calendar is available in Windows, Mac OS, iOS, and on your browser at calendar.notion.so. At the time of this blog, there was no Android app, but it's in the works.

A snapshot of a calendar in Notion for January 2024, showing a well-organized weekly layout with different events such as 'Monday Clean-up,' 'Pickup Matthew,' and 'Sofia's Email Marketing' in color-coded blocks indicating personal and work-related tasks.
Notion Calendar that is integrated with my Google calendar. The items in yellow are from my Task List database in Notion.

The 10 Best Features

Alright, let's jump right to some great features:

1. Integrate Multiple Google Calendar Accounts

Yes, you read that right, you can now integrate/overlay your personal Google calendar and your professional Google calendar, and create different rules for viewing in each (great for if you're sharing with team members – more on that below).

2. Integrate with 3rd Party Tools

Notion Calendar can integrate with Google Calendar, Zoom, and Google Meet, but it doesn't integrate with al of them, for example, Outlook. Hopefully, future updates allow for more integration with popular tools.

3. Integrate Multiple Databases into One Calendar

This is by far the coolest and best new feature Notion has come out with. You know all those databases you have and that you WISH you could combine into one calendar view – your wishes have been granted!

For this to work though, you must have the calendar view set up in each of the databases. So this is NOT a linked database where you have linked to a database say on a different page, I'm referring to a calendar view right in the main database location. This allows Notion Calendars to pick it up.

An advertisement for a 'Free Notion Goal Planner & Task Tracker Template', which includes a visual of a tablet displaying the template with sections for SMART goals and task organization. The image also features a prominent 'Free' starburst icon and text that encourages users to easily record and align their tasks with their SMART goals. The 'Made for Notion' badge at the bottom signals compatibility with the Notion ecosystem, against a stylish background with a blend of neutral and green tones.

Achieve your business goals with this Notion Template!

4. Create a New Task Right in the Notion Calendar

You can create new events right in the Notion Calendar and it will update the Notion database in Notion automatically. Notion and Notion Calendar speak back and forth to each other allowing for seamless updating – a 2-way sync!

And don't forget to set a reminder if your task has a due date!

5. Drag and Drop feature

Drag and drop your task from one day to the next, or from one time frame to the next. You can drag items for weeks! The best part – the database information in Notion will automatically update with the changes you make in the Notion Calendar. Sweet, right?

One downside that I'm hoping will be fixed in future updates is that if you don't have a date noted in the Notion Database, it won't show up anywhere on the calendar. It would be nice if there was a section somewhere that would note unscheduled items and you could drag and drop where you wanted them.

6. See Your Team Schedules

You can overlay your team schedules on top of your own schedule. This is particularly useful when trying to book team meetings.

A social media announcement graphic stating "We're on Facebook!" with an illustration of a laptop displaying a Facebook page for 'Organize Your Online Biz: Digital Productivity for Women Entrepreneurs'. The graphic has a warm-toned brush stroke background and features a vertical row of Facebook reaction icons (hearts) on the left, with the Facebook 'like' icon on the right. Below the laptop is the URL organizeyouronlinebiz.com, inviting viewers to visit the website for more information

7. Track Multiple Time Zones

Notion Calendar has this great feather that is useful for business owners who have remote teams in different time zones. When you overlay a team member's schedule onto your own, you'll be able to see that a meeting happening at say 10:00 am your time is 3:00 pm your team member's time.

8. Note “Busy Times (Calendar Blocking)

Don't want everyone to know that you're taking ballet classes? No worries! Notion Calendar allows you to change some or all of your appointments to show as busy to maintain some privacy while still allowing you to integrate personal and professional calendars.

9. Availability Scheduling

Have you ever used Calendly? Well, Notion Calendar has a feature that mimics it. You can choose time blocks in which you are free to do meetings and then allow other people to book that time with you by indicating the timeslot they want and booking it with their email address, just like in Calendly.

Once someone has booked the time slot they are interested in, the rest of the blocks become available again.

10. Add Notion Pages to Calendar Events

So let's say that you keep meeting notes in Notion and you want to attach them to your meeting. No problem! Notion Calendar allows you to attach pages from your Notion workspace and add them to your calendar appointment, Once you click on it in the calendar, it'll take you directly to that page in Notion.

A promotional image for the Notion Product & Blog Post Tracker, featuring two tablets displaying tracking interfaces for products and blog posts. Bullet points on the right side highlight features such as tracking capabilities, customization of views, and alignment with audience needs. The 'Made for Notion' badge emphasizes the tool's integration with the Notion platform, set against a modernistic background with green and pink hues.

Grab this Notion Template that tracks your products and aligns them with your blog posts, ensuring you are serving your audience.

What's Your Favourite Feature

Now that you've seen the top 10 best features of the new Notion Calendar App, let me know in the comments what you think is the best and if you've tried it out. I can't wait to dive in more and start integrating my calendars to get the most out of my time!

If you're new to my blog, make sure you head on over to Facebook and join my page to connect with other women online business owners who are trying to get organized and increase their productivity without spending more time working. See you over there!


If This Post Helped You In Any Way, Please Pin One Of These Images Below!

It helps my blog enormously. Thank you!

Promotional image for Notion Calendar App featuring '10 NOTION CALENDAR APP FEATURES' to upgrade your schedule. A tablet displaying the app is placed next to a stylish arrangement of peach roses, a white vase, and a cup of coffee, with a gold pen on a white surface. The URL 'organizeyouronlinebiz.com' is included at the bottom for further details
Alt text: "Engaging visual for Notion's productivity benefits with '10 REASONS Notion calendar rocks your productivity'. The composition includes a stylish clock, pink paper clips, and a traditional calendar on a vibrant pink background. The bold green circle with neon pink text highlights the message, directing viewers to 'organizeyouronlinebiz.com' at the bottom
An efficient business workspace highlighted by '10 Easy ways on how to use NOTION CALENDAR APP for business'. The image features a person interacting with the app on a tablet, placed on a white desk with a coffee cup, a small bouquet, and office supplies. An eye-catching pink arrow points to the call-to-action 'CLICK HERE', with the URL 'organizeyouronlinebiz.com' at the bottom

Creator and CEO of Organize Your Online Biz, Lindsay Trca

Hi, I'm Lindsay!

A blogger dedicated to empowering women entrepreneurs in the online business world. With over 15 years of experience in process documentation and SOP creation, I specialize in streamlining workflows, organizing workspaces, and optimizing digital tools for maximum efficiency. Join me as we transform your business operations with practical insights and budget-friendly solutions.

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *