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Does Notion Cost Money? Free VS Paid Plans

If you're looking for a powerful productivity tool, you may have heard of Notion. Notion is a popular all-in-one workspace that allows you to organize your notes, tasks, and projects in one place. However, you may be wondering whether Notion costs money to use. The answer is yes and no.

Notion offers a free plan that includes basic features such as unlimited pages, blocks, and storage. If you're just starting with Notion, the free plan may be enough to meet your needs. However, if you need more advanced features such as version history, integrations, and collaboration tools, you'll need to upgrade to a paid plan. Notion offers three paid plans: the Plus plan, the Business plan, and the Enterprise plan.

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Does Notion Cost Money?

Free vs Paid Plans

Notion offers a free plan that allows unlimited individual use and limited shared usage. However, the free plan has some limitations, such as a limited number of blocks for 2+ members, file upload size, only 7 days of version history and limited integrations. It also does not offer some advanced features like advanced permissions (who can see and change what), and priority support including security.

If you need more features and collaboration options, you can upgrade to a paid plan. Notion offers three paid plans: the Plus plan, the Business plan, and the Enterprise plan. Each plan comes with different features and pricing.

An advertisement for a 'Free Notion Goal Planner & Task Tracker Template', which includes a visual of a tablet displaying the template with sections for SMART goals and task organization. The image also features a prominent 'Free' starburst icon and text that encourages users to easily record and align their tasks with their SMART goals. The 'Made for Notion' badge at the bottom signals compatibility with the Notion ecosystem, against a stylish background with a blend of neutral and green tones.

Achieve your business goals with this Notion Template!

Subscription Models

Notion offers both annual and monthly billing options for its paid plans. If you choose annual billing, you will get a discount of up to 25% compared to monthly billing. Notion also offers a prorated amount if you upgrade or downgrade your plan in the middle of the billing cycle.

Here is an overview of the different paid plans available on Notion. The prices are correct at the time of this blog post:

  • The Plus Plan: This plan costs $8 USD per month if you choose annual billing or $10 USD per month if you choose monthly billing. It offers unlimited blocks, file uploads, and a 30-day version (page) history and you can invite 100 guests. It also comes with some advanced permissions, priority support, and integrations with other apps.
  • The Business Plan: This plan costs $15 USD per member per month if you choose annual billing or $18 USD per member per month if you choose monthly billing. It offers all the features of the Plus plan plus bulk PDF export, 90-day page history, plus team collaboration features like guest access (250), advanced permissions, and team-wide templates. You can request a trial for this plan before signing up.
  • The Enterprise Plan: This plan is designed for large organizations and offers custom pricing based on your requirements. It offers all the features of the Business plan, plus enterprise-level security, compliance, and support.

To subscribe to a paid plan, you need to provide your credit card information. Notion will automatically charge your credit card at the beginning of each billing cycle. You can cancel your subscription at any time, and your plan will remain active until the end of the billing cycle.

Comparison chart of Notion pricing plans in USD. Four options are displayed: Free at $0 with features like unlimited blocks for individuals and a collaborative workspace; Plus at $8 per user/month, highlighted as 'Most popular' with additional unlimited file uploads and guest invites; Business at $15 per user/month with SAML SSO, private teamspaces, and advanced analytics; and Enterprise with custom pricing, offering advanced controls, audit log, and dedicated support. Each plan has a 'Get started' button, except Enterprise which offers a 'Request a demo' option
Image of the pricing plans for Notion

Plan Features and Limitations

Each plan comes with different features and limitations. Here's a breakdown of what you can expect from each plan.

Core Features Across Plans

Regardless of the plan you choose, you'll have access to the following essential features:

  • Blocks: Notion's building blocks for creating pages and databases.
  • Pages: The basic unit of content in Notion.
  • Unlimited Pages: You can create as many pages as you want in Notion.
  • Notion Page: A page in Notion can be anything from a simple to-do list to a complex project management dashboard.
  • New Page: You can create a new page in Notion with just a few clicks.
  • Private Page: You can make a page private in Notion so that only you can see it.
  • Databases: Notion's powerful database feature allows you to organize and filter your content.
  • File Uploads: You can upload files to Notion, including images, videos, and documents.
  • Export: You can export your Notion content to various formats, including PDF, HTML, and Markdown.
  • Collaborative Workspace: Share your workspace with multiple people and teams
  • Guest Collaborators: invite friends and family to your individual pages (free plan starts at 10 guests)
  • Teamspaces: create dedicated areas for people to work together
  • Notion Calendar: Connect your databases with our Google Calendar (this is super cool!)
  • Views: Customize how you see information (boards, calendars, and more)
  • Basic Automation: buttons, Sack, sprints
  • And so much more!

Additional Features in Paid Plans

If you opt for one of Notion's paid plans, you'll get access to additional features and collaboration options. Here's a breakdown of what you can expect from each paid plan:

Plus Plan

The Plus plan comes with the following additional features:

  • Unlimited File Uploads: You can upload as many files as you want to Notion.
  • Priority Customer Support: You'll get priority customer support if you encounter any issues with Notion.
  • 30-Day Page History: Notion keeps a history of your pages for up to 30 days.
  • 100 Guest collaborators: your closest friends and family
  • Custom notion.site domain with public home page
  • Custom automation (vs the basic ones from the free account)
  • Unlimited synced databases and up to a 20,000 row limit on those databases: see up-to-date information from Jira, GitHub, and Asana all synced to your Notion database.
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Business Plan

The Business plan includes all the features of the Personal plan, plus the following:

  • Unrestricted File Uploads: You can upload files of any size to Notion.
  • Number of Guests: You can invite up to 250 guests to collaborate with your team.
  • 90-day version history
  • Advanced page analytics (vs basic in the free and Plus plan)
  • Export the entire workspace as a PDF
  • SAML Single Sign-On (SSO)

Enterprise Plan

The Enterprise plan is tailored for large organizations and comes with custom pricing. It includes all the features of the Business plan, plus the following:

  • Unlimited page history
  • Customer Success Manager
  • Security and Compliance Integrations
  • Advanced Features: You'll get access to advanced features like SSO, SCIM, and Audit Logs.
  • Unlimited Storage: You can store as much data as you want in Notion.
  • Invite 250 guests

Notion offers a nice range of pricing plans to suit different needs and budgets. The free plan is a great way to get started with Notion, but if you need more features and collaboration options, you'll need to upgrade to one of the paid plans.

Collaboration and Workspace Management

Notion offers a range of collaboration features that make it an excellent tool for team collaboration and workspace management.

Team Collaboration Tools

Notion's collaborative workspace allows members to easily share pages with the whole team in a shared hierarchy, with granular permissions. You can invite team members to collaborate on your workspace, and each member can have their own set of permissions to access and edit the content.

You can also send information from Notion to Slack, and vice versa, making it easy to keep your team up-to-date with the latest information. Notion offers a range of collaboration tools, including to-do lists, boards, and project management tools, which you can use to manage your team's tasks and projects.

Workspace Administration

Notion allows you to create private teamspaces, which are only accessible to members of your team. You can add or remove workspace members as needed, and each member can have their own set of permissions to access and edit the content.

Notion also offers a range of workspace administration tools, including the ability to set up guest collaborators, who can access individual pages for a limited time. You can also set up workspace-wide templates, which can be used by all members of your team to create new pages and content.

A promotional image for the Notion Product & Blog Post Tracker, featuring two tablets displaying tracking interfaces for products and blog posts. Bullet points on the right side highlight features such as tracking capabilities, customization of views, and alignment with audience needs. The 'Made for Notion' badge emphasizes the tool's integration with the Notion platform, set against a modernistic background with green and pink hues.

Grab this Notion Template that tracks your products and aligns them with your blog posts, ensuring you are serving your audience.

Overall, Notion is an excellent tool for team collaboration and workspace management. Its collaborative workspace, range of collaboration features, and workspace administration tools make it easy to collaborate with your team and manage your workspace effectively.

Security and Compliance

Notion is committed to providing its users with a secure and compliant platform. Here are some of the security and compliance features that Notion offers:

Data Security Features

Notion uses industry-standard encryption to keep your data safe. All data is encrypted at rest and in transit using AES-256 encryption. Notion also offers two-factor authentication (2FA) to add an extra layer of security to your account.

In addition to these standard security features, Notion also offers a number of advanced security options. For example, you can set up SAML single sign-on (SSO) to control access to your workspace. This allows you to use your existing identity provider to manage access to Notion.

Technology changes so fast, so there's a chance that they upgraded their data features before I could update this post, so here is Notion's Security and Privacy page so you can get the most up-to-date information.

Compliance Standards

Notion is compliant with a number of industry standards and regulations. For example, Notion is compliant with the General Data Protection Regulation (GDPR), which is a regulation in EU law on data protection and privacy for all individuals within the European Union.

Section header 'Compliance' with text describing Notion's security and privacy program, including advanced security features in the Enterprise plan, adherence to regulatory and industry standards, and independent third-party audits. Three certification logos are displayed: Bay Mountain Security, AICPA SOC, and HIPAA, indicating Notion's compliance with these standards
Compliance image taken from the Notion Security & Privacy page.

Notion also offers a number of compliance features that help you meet your own regulatory requirements. For example, Notion offers an audit log that tracks all changes made to your workspace. This can be useful for compliance purposes, as it allows you to see who made changes and when they were made.

In addition to these features, Notion also offers an API that allows you to integrate with other tools and services. This can be useful for compliance purposes, as it allows you to automate certain tasks and ensure that your data is always up-to-date.

Overall, Notion offers a number of security and compliance features that make it a great choice for businesses and individuals alike. Whether you need to comply with regulations or simply want to keep your data safe, Notion has you covered.

Support and Resources

When it comes to customer support, Notion provides a range of options for its users. Whether you're on the free plan or one of the paid plans, you can access a variety of resources to help you get the most out of the platform.

Customer Support Options

Notion offers a number of customer support options to its users. If you're on the free plan, you can access the Notion knowledge base, which contains a wealth of information about how to use the platform. You can also submit a support request via the Notion website, and a member of the support team will get back to you as soon as possible.

If you're on one of the paid plans, you'll have access to priority support. This means that your support requests will be given priority over those from free plan users. You can also contact Notion directly via email or phone if you need more immediate assistance.

Educational Content and Documentation

Notion provides a range of educational content and documentation to help you get started with the platform. This includes video tutorials, webinars, and written guides. You can access this content via the Notion website or the knowledge base.

In addition to this, Notion provides extensive documentation that covers all aspects of the platform. This includes information about how to use specific features, as well as best practices for using the platform more effectively. You can access this documentation via the Notion website or the knowledge base.

Overall, Notion provides a range of support and resources to help you get the most out of the platform. Whether you're on the free plan or one of the paid plans, you can access a wealth of information and assistance to help you use Notion more effectively.

Notion AI

One of Notion's newest updates is the Notion AI where you can get instant answers to questions, pull insights from hundreds of pages at once, and brainstorm new ideas and first draft, among other options.

This add-on to your paid package is $8 USD/member/month billed annually or $10 USD/member/month billed monthly, You can do a free trial before adding it to your subscription. The free trial is a limited number of AI responses which is based on the number of members you have.

Feature introduction for 'Notion AI', now with Q&A functionality, priced at $8/member/month billed annually or $10/member/month billed monthly. It includes unlimited use of Q&A for instant answers, Autofil for insights from numerous pages, and Writer for brainstorming new ideas. A 'Get started' button and a link to an AI FAQ are present. On the right, a chat interface shows a sample question 'What is the web team working on this week?' with the AI responding about adding a homepage banner and fixing bugs, indicating the interactive assistance provided by Notion AI
Image of the features of the Notion AI add-on

Free VS Paid – What Did You Choose?

Now that you've seen the differences, what did you decide? If you're an entrepreneur like myself and not a client-based business, the free plan will likely be sufficient, but if you're looking for more security features, more collaboration features, or you're using it for clients, etc. then a paid plan will be your go-to.

No matter what you choose, I'm here to help you with getting set up, and some basic setup options like choosing your background colours and centering text (spoiler alert it's not the same as Word or Excel).

Comment below what option you decided on and join the Facebook group to connect with other women entrepreneurs who are organizing their online businesses to increase productivity.

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Creator and CEO of Organize Your Online Biz, Lindsay Trca

Hi, I'm Lindsay!

A blogger dedicated to empowering women entrepreneurs in the online business world. With over 15 years of experience in process documentation and SOP creation, I specialize in streamlining workflows, organizing workspaces, and optimizing digital tools for maximum efficiency. Join me as we transform your business operations with practical insights and budget-friendly solutions.

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